Certified Copies of Property Indexes in Maharashtra

When dealing with property in Maharashtra, the “Index” (Suchi) is a critical document that summarizes registered transactions. Whether you are a buyer, seller, or legal heir, obtaining a Certified Copy of the Index is often necessary for legal verification, loans, or record-keeping.

According to the latest post on X from the Department of Registration & Stamps, here is everything you need to know about who can apply and the costs involved.

1. Who is Authorized to Obtain a Certified Copy?

The rules for who can apply for a certified copy depend entirely on the type of Index you are requesting:

Index No. 1 and Index No. 2

• Immovable Property: These indexes typically relate to transactions like Sale Deeds, Gift Deeds, or Lease Agreements for immovable property.
• Authorized Person: Any person can apply for a certified copy of these indexes by submitting an application and paying the prescribed fee.

Index No. 3 (Relating to Wills)

The rules for Wills are more stringent to protect the privacy and intent of the testator:

• While the Testator is Alive: Only the testator (person who made the Will) or their authorized representative can apply for a certified copy after paying the fee.
• After the Testator’s Death: Any person can apply for a certified copy of the Index by submitting an application and paying the prescribed fee.

Index No. 4

• Miscellaneous Documents: This index often covers movable property or miscellaneous registered instruments.
• Authorized Person: Only the individuals who signed the document or the beneficiaries named within the document can apply for this certified copy.

2. Fee Structure for Certified Copies

The government has established a clear and affordable fee schedule for these documents:

• Copying Fee: There is a prescribed fee of ₹5 per page to obtain the certified copy.
• Court Fee Label: Every applicant must provide a ₹20 Court Fee Stamp (Label) for each certified copy requested.

3. Key Details Found in an Index

An Index (like the Index-2 shown in the document) provides a snapshot of the registration, including:

• Village Name: (e.g., Kothrud, Pune)
• Type of Document: (e.g., Leave and License)
• Property Description: Area, survey numbers, and boundaries.
• Financial Details: Consideration amount and market value.
• Registration Details: Date of registration, document number, and fees paid (Stamp Duty and Registration Fees).

Summary Table

Index Type	Category	Who Can Apply?
Index 1 & 2	Immovable Property	Anyone
Index 3	Wills (Testator Alive)	Testator or Authorized Rep Only
Index 3	Wills (Post-Death)	Anyone
Index 4	Miscellaneous	Signatories or Beneficiaries Only